Moving Guide for Commercial Moves
Tagging and Marking System
- The process of coding floor plans is the first step in developing
a logical move plan. The strategy is to prepare the move to flow
in a logical and fluid manner. Every item to be moved must be
identified and labeled so that it may be placed by the mover in its
exact destination location. A tag also will instruct a mover on
how to handle that item.
- Placement of furniture and equipment at your new facility will be
identified by number, not by name. When coding the floor plan,
each person and each area being moved must be identified with a single
room or area number. To identify placement location, placards
with the proper room numbers should be affixed to the entrance of each
individual area and/or room at your new facility. A blueprint
by floor can be a great help to expedite the moving process.
- Proper tagging and placing of placards will be a key factor in achieving
an organized and smooth-flowing move.
- Color coding by department also helps to ensure a smooth move.
It will save your company time and money.
Packing & Marking Containers, Boxes, and Cartons
- MAST will supply "tote" cartons, which are uniform in size
(making them easier to handle, these expedite the move and can save
money). Please contact your relocation representative about purchasing
or renting these boxes and/or cartons.
- Tote cartons fold together and do not require tape for assembly or
sealing. Tote cartons are extremely strong.
- If you decide to utilize other cartons please make sure that they
all have covers and are thoroughly *taped closed.*
- Cartons are stacked when moved, so please do not over-pack them.
If the carton tops are flat, it will help us to speed up your move.
- Tag boxes on both ends so that the movers don't have to spend time
turning the boxes on dollies to find out where they belong. Please do
not tag the cartons on top.
- MAST can offer your company a variety of heavy duty plastic crates
for your move. These environmentally friendly strong crates can
be rented in many sizes for your moving needs.
Computer Equipment and Desktop Machinery
- Computer equipment should be disconnected by qualified personnel.
- Drives should be backed up prior to the move.
- Service, warranty or leasing agents must be notified that you intend
to move the equipment.
- Personal computer equipment will be wrapped and packed into commercial
bins by MAST's personnel.
- Large desktop business machines should be properly tagged, disconnected,
and left on their respective desktops.
- MAST Moving can supply rolling computer carts to move most office
equipment. These specially designed carts provide the speed and
handling care needed to relocate sensitive equipment.
- Each piece must be individually tagged (i.e. the CPU, monitor, keyboard
and cables are tagged separately) with the employee's assigned number.
Bubble bags for your keyboards, mouse and cables can be purchased to
keep all of the components safe and together. Mainframe or mini-computer
equipment will be pad wrapped and moved by MAST's air-ride vans. Please
be sure to ask your relocation representative specifically for an air-ride
van for these items.
Standard-Vertical (Narrow) File Cabinets
These file cabinets will be moved with their contents intact.
- Securely tighten the file holder in the back of each drawer to prevent
the contents from slipping.
- Please tag standard-vertical (narrow) file cabinets on the upper,
right-hand corner of the top drawer.
Lateral-Horizontal (Wide) File Cabinets
Due to their light construction and tremendous weight when full, lateral
file cabinets should be emptied with the contents packed into cartons
or crates. Failure to do so may result in damage.
- Lateral file cabinets are tagged on the upper right-hand corner of
the top drawer.
Safes & Fireproof File Cabinets
Please check with your MAST move team leader to determine proper handling
methods. Roll-a-Lifts, masonite (to protect the floors) or heavy
rigging equipment may be required.
- Please be sure to check your elevators load capacity for extremely
large safes.
Map Cases, Drawing & Tracing Files
These items often must be moved on end. It is recommended that
they be completely emptied prior to being moved.
- Map cases, drawing files, and tracing files are tagged on the top
drawer or on the upper right-hand corner.
- Special sized crates for your rolled prints can be provided by MAST
Moving.
Routing Within the Building
- Please make building management aware of your move in advance and
notify them of any needs or concerns that you may have.
- Loading/unloading areas, entrances/exits and loading docks must be
made available exclusively to the movers.
- Reserving all elevators for the exclusive use of the mover will also
save time (which in turn will save you money).
- Check to see if reservations have to be made for elevators
or if after hours moves are the rules for your locations.
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